Open Jobs & Add Jobs

Last updated About 21 hours ago

Managing and Creating Jobs in Open Jobs

This document explains how to create a new job in the Open Jobs page, configure all required details, and then view the created job and its related information.

Step 1: Access the Open Jobs Page



On the Open Jobs page, you can view all the jobs you have added along with key status metrics, such as total jobs, interviewed, submitted to client, client interviews, selected, offered, and onboarded candidates. The page lists all your jobs; you can click on any job in the list to view its detailed information. Before exploring existing jobs, you will first learn how to add a new job.

Step 2: Enter Basic Job Details

Start by adding a new job and provide the core information for the position:

  • Enter the Job Title in the title field.

  • Select the Client from your available client list.

Choose the appropriate client from the displayed options.

If you want to notify the client about this new job, set the notification option to “Yes.” If you do not wish to notify the client, select “No.”

Step 3: Add the Job Description

There are three modes available to add the job description:

  1. Upload a PDF – If you already have the job description as a PDF file, upload it directly.

  1. Type the Job Description – Manually type the full job description in the text area.

  2. Paste the Job Description – Copy and paste an existing job description into the provided field.

If you have a Job ID for this position, enter it in the Job ID field.

You can enter the Job ID here if it exists.

If you do not have a Job ID, you may leave this field blank and proceed.

Step 4: Select Sector, Recruiter, and Sourcer

Next, specify the organizational and ownership details for the requirement:

  • Select the Sector to which this requirement belongs (e.g., IT, Finance, etc.).

  • From the Recruiter list, choose the recruiter to whom you want to assign this requirement.

  • Then select the Sourcer who will be responsible for sourcing candidates for this requirement.

Step 5: Define Requirement Details and Location

Provide additional details that help classify and scope the role:

  • Specify the number of Open Positions for this job.

  • Select the Level of the requirement (Level 0 to Level 7) based on where this role fits in your organization’s structure.

Choose one appropriate level from Level 0 to Level 7 that best matches the requirement.

  • Choose the Location for this job. You can select a single location or multiple locations as needed.

Once these details are provided, the system generates a structured job description including an overview, role expectations (e.g., AI Engineer), ideal candidate profile, education requirements, and other relevant information.

Step 6: Review and Set the Budget

Review the automatically generated recommendation for the job’s budget:

  • A recommended budget is displayed based on market standards and industry benchmarks.

  • You can accept this recommended budget as-is.

  • Alternatively, if you have a specific budget in mind, you can manually enter your own budget value.

After confirming the budget and other details, the job is now created.

Step 7: Finalize, View, or Add More Jobs

Once the job has been created, you have multiple actions available:

  • Click End Chat if you are done and want to close the interaction.

  • Click View Jobs to go to the job list and see the job you just added.

  • Click Add More Jobs to create additional jobs within the same thread or session.

To proceed with reviewing the newly created job, choose to view your job.

Step 8: Open and Review the Created Job

In the job list, locate the job you just created (for example, “AI Engineer”).

Click on the job entry to open its details.

You will now see the full job record as it was created, including:

  • Complete job description and overview

  • Required skills

  • Experience levels

  • Budget details

  • Level and location information

  • Quick actions and other relevant metadata

Once candidates are associated with this job, you can also click View Candidates from this screen to see and manage applicants. This is how a job is created in Open Jobs and how you can review all its information afterward.

FAQ

Introduction

This FAQ explains how to create, view, and manage jobs in the Open Jobs page, and is intended for users responsible for adding job requirements and tracking candidate statuses.

FAQ Content

Q1. What information is displayed on the Open Jobs page?
The Open Jobs page shows a list of jobs that have been added by the user. For each job, you can see the status counts for candidates, including total number of jobs, interviewed, submitted to clients, client interviews, selected, offered, and onboarded. You can click on any job in the list to view its detailed information.

Q2. How do I add a new job?
To add a job, start by entering the job title and then choose a client from your available client list. You can decide whether or not to notify the client by selecting yes or no. Then add the job description (via audio, PDF upload, or by typing/pasting), optionally enter a Job ID, select the sector, assign a recruiter and a sourcer, specify open positions, choose a level between level zero and level seven, and select one or more locations.

Q3. What are the available options for entering the job description?
There are three modes for adding a job description: by audio, by uploading a PDF if you have one, or by typing or pasting the job description directly. Once these details are provided and the job is created, a structured job description is generated, including an overview, details of what is being looked for, the ideal match, education, and a recommendation section.

Q4. Is the Job ID field mandatory when creating a job?
No, the Job ID field is optional. You can enter a Job ID if you have one; if not, you can skip this field and proceed with the rest of the job creation process.

Q5. How do I assign a recruiter and sourcer to a job?
During job creation, you will see a recruiter list from which you can choose the recruiter to whom you want to assign the requirement. You then select the sourcer who will source candidates for that requirement. Both selections are made from the available lists provided in the interface.

Q6. How do I set the level and location for a job requirement?
You must select a level between level zero and level seven that best fits the requirement. For location, you can either multi-select or single-select locations, depending on the needs of the role.

Q7. What is the recommended budget and can I change it?
When the job description is generated, a recommended budget is shown based on market standards and an industry framework. You may either accept this recommended budget or enter your own specific budget value if you have one.

Q8. What actions can I take after a job is created?
After creating a job, you can choose to end the chat, view jobs to see the job you have just added, or add more jobs in the same thread. When you view the job, you can see all descriptions, skills required, experience levels, quick actions, level, budget, and other relevant information.

Q9. How do I view the details of a specific job?
From the Open Jobs list, click on the job title (for example, “AI engineer”) to open its detailed view. The job detail page shows the full job description, skills required, experience levels, quick actions, level, budget, and other information related to that job.

Q10. How can I view candidates associated with a job?
Within the job detail view, there is a “View Candidates” option. Once candidates exist for that job, selecting “View Candidates” will show you the candidates and their associated statuses for that requirement.