How to Use Hotwire (Quick Guide)

KB Article K003

Last updated 5 months ago

Overview

Hotwire is a smart matching dashboard that shows interviewed candidates along with their best job matches based on AI-driven fit across skills, experience, location, and compensation.
It helps recruiters quickly identify high-quality candidates and reduce manual screening time.

Step 1: Access the Hotwire Dashboard

After login, you land on the Hotwire dashboard displaying interviewed candidates with precomputed JD matches. (https://hotwire.welocity.ai/login)

This is the main workspace for reviewing candidate-job fit and taking action.

Step 2: Use the Smart Search

The search bar allows searching across both candidate and JD data in one place.
It supports advanced operators like AND, OR, and NOT for precise filtering (e.g., “Java AND Microservices NOT Intern”).

Step 3: Use Preset SKUs (Quick Hiring Searches)

Preset SKUs provide one-click searches for common hiring needs like MERN, .NET, Springboot, etc.

This instantly applies predefined filters for faster sourcing.

Step 4: Understand the Candidate Match Table

Each candidate row shows:

  • Name, Company, and Designation

  • Skills and Experience

  • Last Interviewed Date

  • Best Match % (fit strength)

  • Total Matching JDs

Clear match labels and summaries help prioritize candidates quickly

Step 5: View Matched Jobs

Click “View JDs” in the Actions column to see all job roles matched with that candidate.

This provides direct visibility into job relevance without manual cross-checking.

Step 6: Use Favorites Shortlist

Mark candidates as Favorites to create a quick shortlist.

The Favorites view includes a visible 48-hour timer for priority tracking.

Step 7: Expand Candidate Details

Expandable candidate cards show deeper insights including:

  • Contact information

  • Preferred location

  • Current compensation

  • Matched job roles

This enables full evaluation without leaving the dashboard.

Step 9: Add Internal Remarks

Recruiters can view existing notes and add internal remarks per candidate.

This supports team collaboration and context sharing during shortlisting.

Additional System Features

  • Invite-only access for approved users

  • Password reset via email code and new password setup

  • Scoped visibility by assigned clients (Admin sees all clients)

  • Background updates every few hours to refresh match accuracy

  • Sorting and pagination for faster review of large candidate lists

Best Practice

Apply filters + minimum match % + favorites together to quickly identify the strongest candidates and accelerate client submissions.